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1) Help! I am getting too many Ryze messages in my Inbox!Views: 1330
Oct 06, 2005 6:51 pm1) Help! I am getting too many Ryze messages in my Inbox!#

Althea Garner

So, you have become a Ryze member and now you're wondering what to do next!

It won't take long for you to realize that all of a sudden, your Inbox has exploded with a daunting number of Ryze messages! You seem to be receiving welcome messages from people you never heard of before and if you have joined any networks, you'll be receiving notifications of new posts. Now if the networks you have joined are popular (busy) ones, these notifications can come into your Inbox THICK AND FAST!

This is fine, as long as it is managable, but if it becomes too much, just turn off the notifications and visit those networks when you have time.

To do this:

1) Click on the Networks tab (top of the screen)
2) Select any network that you have joined, from the list
3) Click on Edit Networks (towards the bottom of the screen)
4) Remove the check mark in the New Message Notifications column

You may turn these notifications on again at any time, especially if you have posted a message and are waiting for a response.

Receiving notifications is entirely up to you. For example, I subscribe to many networks but only receive notifications from those that interest me the most. I also take advantage of turning off the notifications on advertising days (choosing to review all advertisements in one 'sitting', rather than have them dribble into my Inbox and risk disturbing my train of thought).

:)
Althea Garner
Administrator
B2B Connection
http://www.b2bconnection.biz

Business Networking for Global $UCCE$$!


Private Reply to Althea Garner

Oct 10, 2005 4:44 pmre: 1) Help! I am getting too many Ryze messages in my Inbox!#

Paul Finkelstein Early bird Entrepreneur - omgtalk.com



http://www.ryze.com/networksedit.php
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click this for a quick way to update your email notifications.

P

Private Reply to Paul Finkelstein Early bird Entrepreneur - omgtalk.com

Oct 14, 2005 6:24 pmAn alternativ approach (re: 1) Help! I am getting too many Ryze messages in my Inbox!)#

Scott Allen
Just to show there's more than one "right" solution to every problem...

Personally, I only turn off my notifications when I really don't want to read anything for a short period, i.e., big project deadline, etc. If I'm active, I let everything come in to my e-mail?

Why?

Because my e-mail software (I use Outlook) gives me far better tools for dealing with massive amounts of messages than Ryze's web-based interface does.

If you're getting too many messages in your Inbox, then get them out of your Inbox! Set up a mail rule to put all your Ryze notifications in a single folder, and you never see them in your Inbox. Then you go process that folder when you're ready. Sort the messages by topic, rather than date, and it will make it easy to delete the vast majority of them very quickly.

Here are some more detailed tips I previously posted on my network, The Virtual Handshake, as to how to deal with a large volume of messages from Ryze (and elsewhere):

1. Turn off automatic send/receive on your e-mail -- Don't let yourself get distracted every 5, 10, 30 minutes. Handle your e-mail when you choose to, rather than when it happens.

2. Master mail rules -- Set up rules to route all of your Ryze messages into one folder. Or you may even want to set up different folders for each network. Even when a particular board gets overwhelming for me, I never opt to stop receiving messages and just read them on the web. Outlook allows me to sort by subject (as do pretty much all e-mail clients), which I can't do on Ryze, so I find it more useful for processing large numbers of posts than the web interface.

3. Master the art of scanning -- 80% or more of the messages from the networks, I never even look at the title, because it's just one of the block of messages on a subject that I delete. The rest, I scan the titles and delete another 80%.

4. First, last, rest -- With whatever's left, instead of reading the whole conversation, start with the first message. If it's not interesting, then delete *everything* on that topic. If it's mildly interesting, then go to the end of the messages you have on the topic, and pick out someone whose opinion you normally put some weight in. Read what they have to say, and decide if the rest of the conversation is worth reading and responding to.

5. Read many, reply once -- Don't try to reply to every single person who has posted on a topic. Read the replies, and craft a single response that addresses everyone. You help prevent the infoglut, plus you have the opportunity to be more reflective and thoughtful in your reply, thus being more likely to add value to the community.

For some more on this, my coauthor and I were just featured in an article on CNN and CareerBuilder that relates:

Seven rules for a tidy inbox
Hope that helps!

Private Reply to Scott Allen

Feb 02, 2010 11:58 amre: 1) Help! I am getting too many Ryze messages in my Inbox!#

Donna Biasi
Thanks so much for this post. I was thinking the same thing, you have taken the guess work out of it.
Donna

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